BRITISH HEN WELFARE TRUST TERMS AND CONDITIONS FOR LONDON MARATHON PARTICIPANTS
These terms and conditions apply to all individuals accepted to run in the London Marathon on behalf of BHWT. BHWT are allocated two places for runners to enter the London Marathon on behalf of the charity. You are applying to be allocate one of these places to you (“Runner”). By applying for a place with BHWT, you agree to comply with the following terms:
1. Definitions
BHWT The British Hen Welfare Trust (Registered Charity Number 1147356)
BHWT bank account Sort code: 30-90-49. Account number: 37445560
Enthuse Enthuse is the designated online fundraising platform for the London Marathon whose website is https://enthuse.com/
Fundraising Target £2,000 (excluding Gift Aid)
London Marathon the TCS London Marathon taking place in London on Sunday 26th April 2026
Paid non-refundable donations collected via Enthuse or, if using an alternative method of fundraising, paid into the BHWT bank account
Raise obtaining non-refundable donations from third parties for BHWT in recognition of you taking part in the London Marathon
2. Fundraising
2.1 You agree to Raise the Fundraising Target
2.2 The Fundraising Target schedule is as follows:
2.2.1 At least 50% (£1,000) must be Raised and Paid three months before the event (by 26th January 2026).
2.2.2 At least 80% (£1,600) must be Raised one month before the event (by 26th March 2026).
2.2.3 The full amount (£2,000) must be Raised no later than four weeks after the event (by 24th May 2026).
2.3 If you do not meet the Fundraising Target, BHWT reserves the right to request the outstanding balance from you.
2.4 You should use Enthuse as your online fundraising vehicle. If you Raise funds through any other method, you must notify BHWT at fundraise@bhwt.org.uk or 01884 860084 immediately OR by 26th April 2026 at the very latest to ensure these funds are allocated to your Fundraising Target. Failure to inform BHWT may result in the funds not being counted towards your total and will be personally liable for any shortfall in your Fundraising Target
2.5 All fundraising activities must comply with UK fundraising laws and regulations.
3. Registration and Entry
3.1 You must be 18 years old or over to register for the London Marathon event.
3.2 Your place in the London Marathon is non-transferable and cannot be deferred to another year or individual.
3.3 You must register for the event through the BHWT form and the official London Marathon system within the required timeframe.
3.4 If you fail to register, your place may be forfeited, and the registration fee will not be refunded.
3.5 On acceptance of a place at the London Marathon 2026 on behalf of the British Hen Welfare Trust (BHWT) you are liable to pay a £100 deposit to secure your place.
4. Training and Health
4.1 You confirm that you are medically fit to take part in the London Marathon.
4.2 You acknowledge that participation in a marathon involves risks, and the BHWT is not responsible for any injuries, health issues, or loss arising from your participation.
4.3 If you have any medical conditions that may affect your ability to run, you must consult with a healthcare professional before taking part.
5. Charitable Representation
5.1 As a BHWT Runner, you agree to represent the charity positively.
5.2 During the London Marathon, you agree to wear the official BHWT running vest or t-shirt provided by BHWT unless agreed otherwise.
5.3 Any public fundraising or promotional activity must align with the BHWT’s mission and branding guidelines.
6. Withdrawal and Cancellation
6.1 If you need to withdraw from the event, you must notify the BHWT as soon as possible in writing to BHWT, Hen Central, Rose Ash, South Molton, Devon, EX36 4RF, and email fundraise@bhwt.org.uk.
6.2 Any registration fees paid to the BHWT or London Marathon organisers are non-refundable.
6.3 If you withdraw for any reason after receiving a charity place, and a replacement who is willing to agree to the terms and conditions stated here, cannot be found, one of the following conditions will come into effect:
6.3.1 Withdrawal greater than two but less than six months before the London Marathon: Any funds Raised to this point will be non-refundable. If funds Raised are less than 50%, you will pay the difference between those Raised and the 50% target.
6.3.2 Withdrawal greater than six months before the London Marathon: Any funds Raised to this point will be non-refundable. If funds Raised are less than 75%, you will pay the difference between those Raised and the 75% target.
6.3.3 Withdrawal within two months of the London Marathon: Any funds Raised to this point will be non-refundable. If funds Raised are less than 100%, you will pay the difference between those Raised and the 100% target.
6.4 If you withdraw after receiving confirmation that you have been granted a place on behalf of BHWT, you may be required to return any received fundraising incentives or promotional materials.
6.5 If you withdraw for any reason your place will be forfeit and cannot be used in any subsequent London Marathon event.
6.6 If you are unable to take part due to injury, you may be considered for a place in a future event, subject to availability and charity discretion.
7. Data Protection and Privacy
7.1 By participating, you consent to BHWT using your personal data for event administration, fundraising support, and promotional activities.
7.2 Your data will be handled in accordance with GDPR and BHWT’s privacy policy details of which can be found on BHWT website at www.bhwt.org.uk/privacy-policy/.
7.3 You may be contacted for media opportunities related to your fundraising efforts, but you have the right to opt out of such communications.
8. Liability
8.1 BHWT is not liable for any personal injury, loss, or damage sustained during the event, except where caused by negligence by BHWT.
8.2 You acknowledge that participation is at your own risk, and it is your responsibility to ensure adequate training and preparation.
9. General
9.1 BHWT reserves the right to update these terms and conditions at any time and without notice.
9.2 Failure to comply with these terms may result in forfeiture of your place in the London Marathon on behalf of the charity and any associated benefits.
9.3 For any queries, please contact British Hen Welfare Trust on 01884 860084 or fundraise@bhwt.org.uk.
9.4 By accepting a charity place in the London Marathon, you confirm that you have read, understood, and agree to these terms and conditions.
